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Executive Assistant for the Managing Partner and Partners

We are seeking an experienced and proactive Executive Assistant to support the Managing Partner / Partners at the firm. The ideal candidate should be highly organized, possess excellent communication skills, and be capable of managing a variety of administrative tasks in a fast-paced working environment to ensure smooth workflow for the Managing Partner / Partners.

Responsibilities:

  • Act as the primary point of contact for the Managing Partner / Partners, managing and prioritizing their calendars, schedules and deadlines efficiently.

  • Coordinate and schedule meetings, conference calls, interviews, and appointments for the Managing Partner / Partners

  • Prepare and edit correspondence, presentations, reports, and other documents, as required.

  • Conduct research and gather information for presentations, client meetings or conferences, if required.

  • Liaise with attorneys, paralegals and internal staff on behalf of the Managing Partner / Partners, maintaining a professional and courteous demeanour.

  • Handle travel arrangements, accommodations, and itineraries for the Managing Partner / Partners, as needed.

  • Assist in managing the Managing Partner’s / Partners’ expenses, reimbursements and billing activities.

  • Maintain confidentiality of sensitive information and documents at all times.

 

Qualifications:

  • Bachelor’s degree with any specialisation

  • Proven experience as an Executive Assistant, preferably in a legal or professional services environment.

  • Knowledge of legal terminology and processes is advantageous.

  • Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

  • Excellent written and verbal communication skills.

  • Discretion and the ability to handle confidential information with integrity.

  • Proactive and adaptable with a strong sense of professionalism and attention to detail.

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